This is sample language contributed by one of our pilot. We felt it was an excellent example and he generously gave us permission to distribute it.  Properly documeting discrepancies on paper avoids uncomfortable questions at an interview. To get started, download our Affidavit for Logbook Discrepancies (below) which is in MS Word (editable) format. Most Word docs can also be edited in Pages and Google Docs. If you cannot open a Word doc, there is a PDF version available.

We suggest that you be transparent about any unresolved logbook discrepancies. This affidavit can be printed, signed, notarized and included in your logbook. It puts the interviewer on notice about the discrepancy. By carefully explaining the situation, in advance and on paper, you may avoid uncomfortble in-person questions. To create your affidavit, download the fully editable MS Word format.

If you have discrepancies in your logbooks, which often appear as differences from paper logs to vs. electronic logbooks, use this affidavit to document it. Advantages: 1) Makes the interview panel aware that there is a discrepancy; 2) allows you to explain it in the best light, on paper, when you are calm and collected. This demonstrates integrity and that you are honest, forthcoming, and want to provide accurate information. Have it notarized. Include the original along with your paper logbooks in our Paper Logbook Organizer. It explains, in advance, on paper, what you might have to othwise discuss in person, when you are in a stressful situation. Everyone makes mistakes. There is no perfect pilot. They don’t expect perfection but they do reward integrity.

If a logbook was lost, stolen or destroyed, it is a good idea to draft an Affidavit to document the loss. Include this Affidavit with your logbooks presented at an interview. This document is in Word format and should be modified to suit your situation.

This document is supplied to pilots interviewing with American Airlines. It lists the documents they expect to be brought to an interview. (Dated November 2025)

See our step-by-step tutorial for converting your pilot logbook into a complete presentation package for an airline interview. This model has won compliments from interviewers across the aviation world.

Congratulations!! You received an invitation to interview. What’s next? Put your best foot forward and stand out from the crowd.

Breeze Airways Interview Guide (rev. 11/4/2024)

If you are not transcribing each flight from your old logbooks, consider using the “bulk entry” method. This provides a cumulative logbook that is easier to review. We are providing a number of samples demonstrating how different pilots approached this problem.  You determine the amount of granularity to include. When preparing for an interview, consider the hiring company’s interests. At a bare minimum, separate PIC and SIC time.

Generated from Safelog software (http://www.dauntless-soft.com/products/Safelog/), this summary was used successfully at a recent UAL interview. It follows the data collected on www.Airlineapps.com. Positive comments were received on the content and layout. Excel and PDF formats are available here. (Excel file may need a bit of formatting cleanup.)  Drop it under your Summaries tab in your logbook binder. Thank you! to the new UAL pilot for sharing it.

PDF format of file above. Summary follows the data collected on Airlineapps.com.

This is an excellent example of a comprehensive summary. Generously contributed by one of our creative pilots using CrewLounge software, he generated each summary, then assembled them into a single file for printing and inclusion in his logbook. (If you are using another software program, it will likely have similar reports).

Display your flight certificates and endorsements in a neat, clean table format. Position it under a Certificates/Endorsements tab in your logbook binder, together with copies of those documents.

This checklist lists all documentation requirements of Delta Airlines for its pilot candidates (as of February 2024).

For programs such as Foreflight, where margins are fixed and cannot be easily adjusted, we use a third-party tool called SEJDA. It is free to use under the following conditions:

1. No account or “login” required
2. Up to three uses in a 24 hr period
3. Page size of file uploaded cannot exceed 200 pages

Read file for instructions on how to use SEJDA.

This checklist was provided by Frontier Airlines to its pilot candidates with documentation requirements (as of December 2024). Frontier Airlines Document Requirements (as of December 2024)

This checklist is for pilots applying to Jet Blue. It contains information on all documentation requirements.

This combination PDF file contains 6 samples of our logbook tables, geared toward current and former military pilots. They were contributed by our pilots to the community.

For military pilot with/without civilian logbook: Document all logbooks or military “logbook equivalents” being presented at an interview using a Logbook Inventory Table. Insert your paper logbooks and this Table into your “Paper Logbook Pocket” (included with the Basic and Interview packages). Add Inventory as a cover page.

For civilian pilots: Document all logbooks being presented at an interview using a Logbook Inventory Table. Insert your paper logbooks and this Table into your “Paper Logbook Pocket” (included with the Basic and Interview packages). Add Inventory as a cover page.

This Master Table of Contents lists all the key documents you are including in your Logbook Binder. Modify as necessary. This document is in MS Word format and can be opened/edited in Word, Pages and GoogleDocs.

Add a bit of personality to your logbook and download this Logbook Trivia page. Print and drop it into your logbook.  It might well be a good conversation starter.

This  Civilian Career Milestone table acts as a “Index” so that you can tab out your logbook.  Choose this template if you have transcribed flight time from paper logbook entries, line-by-line, and your electronic logbook is complete and cumulative and complete. If you did a bulk entry “carry forward” of your time, see Example 2.

This  Civilian Career Milestone table acts as an “Index” so that you can tab out your logbook.  Choose this template if you have “carried-over” your flight time using the bulk-entry method.

This  Military Career Milestone table acts as an “Index” so that you can tab out your logbook.

If you are using MyFlightBook, so strongly recommend using the Jeppesen stlyle with “flights per page” option. Do not use the Continuous option, especially for an American Airlines interview as that style does not contain page totals and carry-forward totals, which are required by American. For other carriers, you can decide whether it’s worth the risk but we recommend against this style. This tips file contains instructions on settings using the “rows per page” layout.MyFlightBook printing tips

Many software program offer an extensive selection of logbook formats and printing options. Some include the ability to adjust/set margins and others are fixed. Check this article for more information about your program and instructions on how to adjust margins, if necessary.

This checklist was provided by Southwest Airlines to its pilot candidates with logbook documentation requirements (as of November 2025).

Technical study guide for Sun Country candidates published 2023.

<p>This Flight Summary is a popular format for SWA interviews. It can be used in addition to other summary reports from your software program, or used by itself. Drop it under your Summaries tab in your logbook binder.</p>

This Flight Summary is a popular format for SWA interviews. It can be used in addition to other summary reports from your software program, or used by itself. Drop it under your Summaries tab in your logbook binder.

Four of our successful 2026 SWA Interview Trip Reports 2026SWA candidates have shared their experiences in these interview trip reports. We have posted them verbatim, in their own words. We hope this information helps prepare others for their interview at Soutwest Airlines.

This document outlines United’s requirements for tabbing your logbook records.